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Does U.S. Hospital Capacity Need To Be Expanded?
Some industry experts believe that U.S. hospital capacityespecially emergency and inpatient servicesis being stretched to its limits. Using data from the Community Tracking Study, this paper examines constrained hospital services, contributing factors, and hospitals responses. Most hospitals studied had emergency capacity problems, but problems in other service areas were limited to only a few hospitals. Hospitals have added or converted capacity, improved capacity management, dealt with nursing shortages, and worked with public officials to reduce emergency department diversions. Although additional capacity might be needed in some markets, better management of existing resources could be a more effective solution.
After nearly two decades of concern about excess inpatient capacity in U.S. hospitals, the business media and some industry observers are beginning to suggest that some hospitals are near their capacity limits in providing patient care.1 Concerns have arisen especially about emergency services and the increased frequency with which hospitals have gone on emergency department (ED) diversion (requesting that ambulances bypass their EDs) in recent years.2 Some studies suggest that ED diversion might be the most obvious sign of more widespread capacity problems in certain hospitals. In particular, some hospitals may go on diversion because their ED is crowded with patients who are boarded there because regular floor and intensive care unit (ICU) beds are full.3 These issues have generated discussion in public and private policy circles largely because of impending demographic changes as the baby-boom generation enters retirement and needs more health care. Should the United States now be considering increased investment in hospital capacity? The Health Care Advisory Board recently suggested that based on a moderate-growth scenario, hospital in-patient days will rise 3.5 percent each year through 2010, which implies the need to increase inpatient bed capacity by 40 percent.4 Also, a 2003 study of the Chicago health market, commissioned by its local hospital association, suggested that 4,500 more beds (approximately a 20 percent increase) would be needed there by 2020.5 Before such drastic moves are maderepresenting a clear departure from two decades of efforts to encourage reductions in costly and underused hospital capacitythere is a need to study what types of capacity constraints exist, what might be causing these problems, and some alternative responses.6 This paper provides new insights into these areas based on Round Four of the Community Tracking Study (CTS), conducted by the Center for Studying Health System Change. The CTS study sites encompass diverse U.S. markets and hospitals, and because the Round Four site visits were conducted in 2002 and 2003, they offer timely new insights on a contemporary health care problem. Although in a perfect world we could quantitatively measure hospital capacity and its use in several service lines to assess potential capacity problems, the reality is that existing national data sources provide only general, institutionwide information and are at least two years old. We begin with a discussion of historical trends in U.S. community hospital capacity and use. We then describe the study design and data collected through Round Four of the CTS and present the study findings from both quantitative and qualitative data collection. We conclude with a discussion of potential hospital and community responses to address capacity problems along with implications for public policy.
A long, historical view on hospital capacity and its use provides an important context for this study (Exhibit 1
Number of hospitals. These data suggest a consistent downward trend in the number of hospitals from 1975 to 2001. The number of staffed hospital beds also declined between 1985 and 2000, with a small increase in 2001. The number of hospitals declined 14.4 percent from 1985 to 2001, as a result of hospital closures and mergers. The decline in staffed hospital beds between 1985 and 2001 was about 17.5 percent, the result not only of closures and mergers but also of hospitals decisions to downsize bed complements or their difficulties keeping beds staffed because of labor shortages. Hospital use. In relation to hospital use, between 1975 and 1980 admissions rose about 11 percent, and average length-of-stay was stable. This likely influenced the hospital bed expansion observed in this period. After 1980, though, inpatient admissions declined 14.4 percent, as did average length of hospital stay (14.5 percent). Several factors were instrumental to these changes, including advances in medical technology that expanded the types of procedures that could be provided in an outpatient setting. Further, the introduction of the Medicare prospective payment system (PPS) also contributed, given its payment incentives that encouraged reductions in inpatient lengths-of-stay and a shift of some care to outpatient settings.9 Finally, managed care was a strong force between 1980 and 1995, and health maintenance organizations (HMOs) in particular focused on utilization management to reduce unnecessary hospitalizations and hospital days.10
Some of these trends took an interesting turn after 1995 (Exhibit 1 Changing operational environment. These data reveal many things about hospitals changing environment. As numbers of hospitals and staffed beds declined through 2000, hospitals experienced increased admissions, albeit with patients who had shorter hospital stays. In addition, because of recent improvements in coding and measurement systems, hospital representatives often report that their in-patients are sicker now than in the past. As such, a quicker "churning" of sicker in-patients may be present. Hospitals now need to manage transitions into, around, and out of the hospital better than they did before. The continued growth in out-patient care could create coordination problems that spill over into inpatient care if certain hospital technologies and departments serve both inpatients and out-patients. In addition, our interviews revealed that available inpatient beds often can be filled or nearly filled during the week but then become largely empty on weekends. Given that occupancy rates are calculated based on 365 days, they could understate capacity problems faced by hospitals Monday through Friday.
Conceptual framework. Our conceptual framework for examining hospital capacity draws on basic economic theory. From an economics perspective, we can view the supply of a service as being constrained vis-à-vis consumer demand if a shortage of that service exists at the observed market price.11 This basic framework suggests that one can assess capacity problems by considering why supply and demand for hospital services might not be in balance. Of course, occasional imbalances of supply and demand can arise as markets adjust, but persistent excess supply or excess demand raises policy concerns. Further, an economics framework suggests that we should consider how markets for inputs to production (labor and capital) could be contributing to potential problems meeting consumer demand. Finally, given that hospital markets are characterized by a small number of firms, there are likely to be marketwide ripple effects as individual hospitals make operational decisions, for example, to close beds or eliminate certain services. Thus, one needs to consider not only demand and supply contributors but also market phenomena that might have led to persistent mismatches of hospital service supply and consumer demand. Data source. Data for our analysis come from the CTS Round Four site visits undertaken September 2002 through May 2003. The CTS is a longitudinal study that tracks changes in the health care systems of sixty randomly selected, nationally representative U.S. communities, defining these based on the geographic boundaries of metropolitan statistical areas (MSAs).12 For the past six years, researchers have intensively studied twelve of these sixty MSAs through surveys, semistructured interviews, and secondary data sources. The CTS categorizes these twelve MSAs as large (Boston, Miami, Orange County, and Phoenix); moderate-size (Cleveland, Indianapolis, northern New Jersey, and Seattle); or small (Greenville, South Carolina; Lansing, Michigan; Little Rock, Arkansas; and Syracuse, New York) based on their population size. Typically, fifty to ninety interviews are conducted with major stakeholders in each market, including health plans, hospitals, physician organizations, employers, state and local governments, and consumer groups. Hospital interviews focus on hospital systems, given their growing prevalence in markets and also the ability of system representatives to speak about their multiple hospital affiliates. In each round of the CTS, researchers propose specific topics for focused study. Hospital capacity was selected for Round Four, given concerns raised in Round Three about the increasing incidence of ED diversions and about changing leverage between hospitals and health plans as hospital service use expanded.13 An interview protocol was developed to assess the types of capacity problems that existed, whether they were hospital-specific or marketwide, the factors contributing to these problems, the likely persistence of these factors over the next five to ten years, and hospitals and communities responses to capacity problems. These questions were asked of hospital system chief executive officers (CEOs), nursing executives, vice-presidents or directors of patient services, and chief medical officers. In addition, medical directors of physician organizations and network executives of health plans were queried, to gain a nonhospital perspective. Two on-site surveys were developed so that comparable quantitative data could be collected across the CTS markets on the types of hospital capacity constraints and contributing factors. These surveys were administered to nursing executives or vice-presidents/directors of patient services or both, given their day-to-day role in overseeing care delivery. Thirty-one surveys were completed on types of hospital capacity constraints and twenty-nine on contributing factors for the twelve CTS sites. Certainly, these are small numbers, but it is important to note that there are typically only two to four health systems in each CTS market.14 Given the small numbers, this paper draws linkages between the qualitative interview data that encompassed both hospital and nonhospital stakeholders, and the survey data that were obtained from selected hospital representatives.15
Comparative analysis.
Our analysis contrasts the experiences of large, moderate-size, and small MSAs because the nature of their capacity problems, contributing factors, and responses likely differ across markets based on their size. Exhibit 2
Consistent with these changes, one observes larger occupancy rate increases for large and small MSAs relative to moderate-size MSAs. Although crude, these bed and occupancy rate data suggest that large and small MSAs might be experiencing greater capacity constraints than moderate MSAs if demand expanded consistently over time across the three MSA types.
Capacity constraints. Looking first to the interview data, most hospital and nonhospital respondents in the twelve CTS sites noted concerns about ED overcrowding and diversion when asked about hospital capacity constraints. In some markets (Boston, Syracuse, and Lansing) respondents suggested that these problems had declined compared with two years ago because of actions taken by hospitals and the community. In other markets the problem has persisted (Phoenix) or was increasing (northern New Jersey and Orange County). Some hospital respondents identified other areas of capacity concern, including intensive care beds, telemetry and observation beds, general medical/surgical floor beds, and psychiatric beds. However, nonhospital respondents generally felt that hospitals in their community were "more empty than full," implying that hospitals were not experiencing capacity problems. These respondents did recognize that some hospitals, especially tertiary hospitals, had occasional capacity problems outside the EDin particular, at renowned heart and cancer programs in their communities. The first on-site capacity constraint survey provided some quantitative perspectives that relate to the observations noted above and allow quantitative comparisons of problems across service lines and communities. As noted above, these data are based on small numbers of observations and thus must be viewed as illustrative rather than definitive. The survey examined nineteen hospital service areas and asked about the frequency of capacity problems in each one, using a scale of 1 (never) to 4 (more than 30 percent of the time). It also inquired about capacity problems severity of impact on hospital operations, using a scale of 1 (not a problem) to 4 (major problem). Respondents typically focused on the flagship hospital within their system or the system hospital whose capacity was most constrained, and they were asked whether this hospitals problems were common throughout their market.
Emergency departments.
ED services had the highest average frequency of capacity constraints (from 2.5 in small MSAs to 3.1 in large MSAs) and the highest average severity-of-impact scores, ranging from 3.0 to 3.8 (Exhibit 3
ICU and cardiac intensive care. Using the ED scores in Exhibit 3
General medical/surgical beds.
In large MSAs, average scores for frequency of capacity constraints and severity of impact were also high for general medical/surgical beds. This is interesting given the data in Exhibit 2
Psychiatric care.
Although the frequency of psychiatric capacity problems was low relative to ED services, the severity of these problems impact was high in large MSA markets (Exhibit 3
Postacute services.
Postacute hospital services are long-term care services provided after an acute phase of illness. Hospital respondents from small MSAs rated this area as having frequency of capacity problems similar to those reported for emergency services (Exhibit 3 Contributing factors. The first factor typically mentioned as key to capacity problems by both hospital and nonhospital respondents was staff shortages, especially of nursing personnel. Ironically, these shortages could represent the indirect effects of hospitals earlier efforts to improve efficiency, in that fewer nurses carried higher patient loads and worked in more stressful environments and thus left hospital employment.18 Many respondents also mentioned growth in the demand for hospital services, especially emergency services. Most hospital respondents noted that increasing demand began around 2000. In some communities where population has been growing (such as Phoenix), demand has continued to grow, but others mentioned a leveling off in 2003, perhaps attributable to a mild flu season (Boston) or the growing capabilities of hospitals in outlying areas (Little Rock). Another contributor to demand noted by hospital respondents was patients increased illness acuity. Many did not know why acuity had increased, but some suggested that changing demographics, including the aging of the baby boomers, was responsible. However, research suggests that the leading age of the baby boomers (people in their midfifties) has not yet been a major factor in increased service use and health costs.19 The second on-site survey provides a means to quantify these perceptions and compare the potential influence of twenty-four contributing factors. These potential factors relate to supply, demand, and market phenomena that could strain hospital capacity. Respondents were asked to rate each on a scale from 1 (not at all important) to 5 (extremely important).
Supply and demand.
Certainly, the shortage of nurses has the highest average score (3.6 in small CTS markets to 4.3 in moderate-size CTS markets) (Exhibit 4
Supply factors that scored high relative to nurse shortages included insufficient supply of general floor beds (in large MSAs only), insufficient supply of ICU beds, and insufficient ED space (in moderate-size and large MSAs). Other supply factors were rated as less important. Market phenomena. Hospital market phenomena had more relevance for hospitals in small MSAs, especially the effects of ambulance diversions to respondents hospitals. There are fewer hospital options in these smaller communities, so as one or more hospitals go on diversion, the remaining hospitals are especially affected. Likely persistence of capacity problems. Hospital and nonhospital respondents were asked whether they believed that factors contributing to capacity problems would likely persist for the next five to ten years. This is important because if existing problems represent temporary phenomena, there is limited need for major public or private intervention. Generally, hospital respondents believed that capacity problems would continue and likely worsen over time. They noted national projections of worsening nurse shortages, especially given the aging nurse workforce and the increased health care needs of an aging population.21 They commented that illness acuity would likely increase with an aging population as well. Some hospital respondents suggested that future technological advancement could lessen these capacity problems if it enabled more outpatient care. Yet when asked what kinds of advances were on the horizon in this regard, hospital respondents provided limited insights, although some thought that the human genome project could be helpful. Actions taken by hospitals and communities. Hospitals in the CTS markets have taken various actions to deal with their capacity problems: (1) actions to expand or convert hospital capacity; (2) actions to better manage capacity use; (3) responses to the nursing shortage; and (4) communitywide efforts to reduce ED diversion. Hospitals in the study MSAs used a mixture of these strategies, but some strategies were more common in certain types of markets. Adding new capacity. Hospital respondents in small and large markets noted that hospitals were especially active in adding new capacity where it was lacking. In all four small markets studied, hospitals were adding long-term care beds, to provide postacute care and improve transitions to this level of care. In addition, systems in Greenville were planning to build new hospitals in areas where population growth was strong. Hospitals in the four large MSAs were adding ED capacity, ICU beds, and general medical/surgical floor beds. Phoenix in particular was experiencing an increase in the number of beds at existing facilities as well as the number of hospitals. Hospitals in small and large MSAs were also restoring in-patient capacity that had been converted to other purposes, such as nursing or administrative offices, and converting existing capacity from less- to more-needed services.
In moderate-size MSAs, moves to expand capacity were generally more limited. Hospitals were adding ED capacity in northern New Jersey and Cleveland, and some northern New Jersey hospitals were adding general medical/surgical beds. In addition, there were more-selective additions based on types of services that were especially stressed, including observation and telemetry beds. More limited increases in capacity in moderate-size MSAs might reflect the slower reductions in capacity that occurred for these markets, as in Exhibit 2 Improving management. Hospitals also were attempting to improve management of existing capacity. Hospital respondents in moderate-size and large MSAs noted increased efforts to monitor bed use and availability. Some had developed elaborate computer-based systems to monitor patient flow into and out of units, with data refreshed daily or even hourly. Hospitals developed bed committees and appointed specific managers to do, as one person put it, "air traffic control," including assessment of whether patients could be discharged or moved out of especially crowded units. Hospitals were also taking action to speed up discharges and room readiness for new admissions. Physicians were being asked to do rounds earlier in the day and discharge patients before 11 A.M. Other hospitals had developed discharge lounges in which discharged patients can wait for working relatives to pick them up, which allowed their rooms to be vacated earlier and prepared for new patients. In addition, some hospital respondents noted efforts to develop clinical pathways for certain health conditions, either to structure outpatient treatment as an alternative to inpatient admission or to help improve the movement of patients mainly through better coordination and reduced length-of-stay. Hospitals in all markets were attempting to better manage their EDs through development of fast-track and short-stay units for less severely ill patients, providing more managers in the ED to deal with admissions and patient flow, or developing admissions units where patients waiting for beds could be housed and where care planning and treatment could commence. Dealing with nurse shortages. Respondents in all CTS markets discussed recent increases in nurses compensation to make their hospitals more competitive in the labor market and to attract back nurses who had left the profession. Other actions included hiring nurse extenders, patient transporters, and administrative staff to relieve some of the nonpatient care responsibilities that previously burdened nurses. In addition, hospitals were implementing more flexible scheduling to attract or retain nurses who were working mothers or near retirement age. Hospital respondents indicated that they were hiring retired nurses to strictly do paperwork and other administrative tasks or, as one interviewee put it, "for their brains, not brawn," which in turn allowed floor nurses to focus on caring for patients. Some hospitals were also providing tuition support for existing staff who were interested in pursuing a nursing degree; others were engaged in recruitment of nurses from other countries, although they noted that this strategy has become more difficult since September 11, 2001. Hospitals also were engaged in political action to lobby the state to expand nursing faculty and enrollment and to develop programs in high schools to attract students to the field. Taking action in the community. Communitywide actions were common across all CTS markets. They included hospitals working with public emergency service departments to improve communication about ED available capacity and early warning systems when hospitals were nearing ED capacity limits. In some communities, hospitals participating in these activities agreed not to go on diversion or to do so only in dire circumstances, given improved local information and coordination. In addition, hospitals in some communities were working to deal with psychiatric emergency cases, through either joint actions to provide an alternative type of care or identifying other potential solutions with state and local authorities.
Common themes. Despite differences across the CTS markets, a variety of common themes emerged in relation to hospital service capacity. First, in all markets, both hospital and nonhospital respondents frequently voiced concern about increases in emergency service use and potential ED overcrowding. Respondents in all markets suggested that other hospital services were constrained for a subset of local hospitals from time to time. Most hospital respondents felt that illness acuity in both inpatient and outpatient settings was increasing. Some noted that annual increases in hospital service use, which began around 2000, were leveling off by 20022003. This observation is consistent with recent findings by the Centers for Medicare and Medicaid Services (CMS) that first- and second-quarter 2003 hospital admissions growth had decelerated.22 Respondents also believed that the nurse shortage was a major contributor to capacity problems, both now and for the foreseeable future. Finally, hospitals were implementing various strategies to expand or convert capacity, better manage capacity, attract and retain nurses, and work locally to better coordinate ED care. Expanding hospital capacity. Although this papers objective was to provide insights into the question of whether U.S. hospital capacity needs to be expanded, it is apparent that several hospitals in the CTS markets have already answered this question in the affirmative. Many hospitals in MSAs of all sizes have already expanded their ED capacity. Some have also expanded their general medical/surgical, ICU, observation, telemetry, and long-term care beds. Round Three of the CTS found that problems of strained ED capacity were widespread across markets and hospital types.23 Thus, ED service expansions reported to us in Round Four were likely warranted. Indeed, such expansion could have contributed to reports of decreased ED diversion between 2001 and 2003. However, constraints in other hospital service areas are being felt by only some hospitals. This suggests that a maldistribution of capacity across hospitals rather than a general lack of hospital capacity exists within these markets. Such maldistribution would best be addressed if underused hospitals reduced their service capacity while constrained hospitals increased theirs. However, all of our discussions with hospital representatives focused on adding capacity, and we did not hear of simultaneous efforts to reduce capacity other than very general statements that some hospitals might close in the future. This suggests that current hospital actions in the CTS markets will most likely add to the existing stock of hospital beds and raises the question of how this new capacity will be staffed given the current, and likely continuing, nurse shortage. Recommendations for government action. Public policymakers can take many actions to address the problems in U.S. hospitals. Given the widespread growth in ED use, local emergency medical service agencies should continue to work with hospitals and ambulance service providers to improve local communications and coordination of ED services. Several respondents mentioned these efforts and viewed them as helpful. Further, the problems arising as increased numbers of psychiatric ED patients are seen in private hospital EDs requires careful study and identification of creative solutions, given the strains that such patients can place on already taxed EDs. Another area in which government agencies can help is reviewing existing licensure and health planning laws that might affect hospitals ability to restructure existing capacity. These laws vary markedly across the states and could be an impediment to some hospitals as they convert underused capacity. Allowing hospitals the flexibility to restructure their capacity to respond to changing local needs is a more sensible strategy than the more expensive option of building new hospital capacity to house expanded services. Research needs. Given the exploratory nature of the research presented here and the small number of markets and organizations studied, the insights gained need thorough evaluation to see if they reflect experiences in communities across the United States. Nevertheless, the early insights from the CTS markets, in conjunction with recent CMS findings, suggest that wide-scale increases in hospital capacity are not immediately needed.24 Therefore, there is time and opportunity to conduct more broad-based analyses before decisions about the adequacy of U.S. hospital capacity are made. In particular, research is needed to better understand the array of factors that affect hospital service demand, including not only long-term trends such as population aging, but also the influence of the economy, changes in health benefit design, potential new technologies, and the proliferation of ambulatory surgery and diagnostic centers. The slower-than-anticipated growth in hospital service use in the first two quarters of 2003 makes clear that recommendations to dramatically increase existing U.S. hospital capacity are prone to error if the drivers of demand for short- and long-term health care are not fully understood. Further, research is needed to assess whether current hospital efforts to better manage their existing capacity are effective. U.S. hospitals are now facing the need to treat greater numbers of sicker patients with quicker turnaround than they did in the past. Hospitals in the CTS markets were implementing a variety of new and, as yet, untested management strategies to deal with this situation. If these efforts show promise, it would be valuable to disseminate knowledge about effective capacity management techniques to assist hospitals when they face peak demand.
This study was conducted through the Center for Studying Health System Change, which is funded by the Robert Wood Johnson Foundation. The authors thank Kelly Devers, Paul Ginsburg, and Alwyn Cassil for many thoughtful comments on an earlier version of this paper. Gloria Bazzoli is a professor in the Department of Health Administration, Virginia Commonwealth University, in Richmond. Linda Brewster is a health research consultant at the Center for Studying Health System Change in Washington, D.C., where Gigi Liu was a research assistant. Sylvia Kuo is a researcher at Mathematica Policy Research in Cambridge, Massachusetts.
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